About This Privacy Notice

 

Your privacy is important to us. In this Privacy Notice, “we,” “us,” and “our” refer to the HKU Korean Investment Society (“KOINS”), a student-run organization at The University of Hong Kong.

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This Privacy Notice explains how we collect, use, and protect personal information in connection with this website and when you interact with KOINS, including as a prospective member, current member, alumnus, or event participant.

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KOINS operates for educational and community purposes only and does not provide commercial services or investment advisory services.

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Personal Information We May Collect

 

“Personal Information” refers to information that identifies you directly or indirectly.

 

We may collect and process the following types of Personal Information:

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(a) Information you provide to us
This includes information you voluntarily provide when you:

• submit application or registration forms,

• sign up for information sessions or events,

• communicate with us via email, messaging platforms, or social media, or

• otherwise interact with KOINS.

This may include your name, academic affiliation, contact details, class year, and similar information.

 

(b) Information collected through website use
We may collect limited technical information related to your use of our website, such as page visits or general traffic data, to help us improve the website experience.

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(c) Information from public or third-party sources
In limited circumstances, we may obtain information from publicly available sources (such as LinkedIn) or from partners involved in organizing events or activities.

 

 

How We Use Your Personal Information

 

We may use your Personal Information for the following purposes:

• administering membership recruitment and events;

• communicating with you regarding KOINS activities;

• maintaining and improving our website;

• managing alumni relations and organizational continuity;

• complying with applicable university policies and legal obligations.

 

We do not use Personal Information for commercial profiling or automated decision-making.

 

Legal Basis for Processing

 

Where applicable, we process Personal Information on the basis that:

• you have provided consent;

• processing is necessary for KOINS’s legitimate educational and organizational purposes; or

• processing is required to comply with applicable legal or university obligations.

 

Sharing of Personal Information

 

KOINS does not sell Personal Information.

 

We may share Personal Information only in limited circumstances, including:

• with current KOINS officers and authorized members for organizational purposes;

• with event partners or service providers solely to administer KOINS activities; or

• where required by law or university policy.

 

Any third parties receiving Personal Information are expected to handle it responsibly and in accordance with applicable privacy standards.

 

Cookies and Website Analytics

 

Our website may use basic analytics tools (such as Google Analytics) to understand website traffic and usage patterns. These tools are used in an aggregated and non-identifiable manner where possible.

 

Links to Third-Party Websites

 

Our website may contain links to third-party websites. KOINS is not responsible for the privacy practices or content of those websites, and this Privacy Notice applies only to information collected by KOINS.

 

Data Retention

 

We retain Personal Information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Notice or as required by applicable law or university policy.

 

Your Rights

 

Depending on your location, you may have rights to:

• request access to your Personal Information;

• request correction or deletion of your Personal Information; or

• withdraw consent where applicable.

 

You may exercise these rights by contacting us as described below.

 

Children’s Privacy

 

KOINS does not knowingly collect Personal Information from individuals under the age of 18. If you believe that Personal Information has been provided to us by a minor, please contact us.

 

Data Security

 

We take reasonable organizational and technical measures to protect Personal Information.

 

However, no method of transmission over the internet is completely secure, and use of the website is at your own risk.

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Contact Us

 

If you have questions about this Privacy Notice or our handling of Personal Information, please contact us at:

koinshku@gmail.com

 

Changes to This Privacy Notice

 

We may update this Privacy Notice from time to time. Any changes will be posted on this website.

 

Last updated: December 2025